Accounts receivable reminder software for small businesses
Work your AR aging without hiring a collections clerk. PayNudge automates receivable follow-up so every overdue invoice gets chased on the same schedule, not just the ones you got to.
14 days free · No card required
In short
Accounts receivable reminder software automates the follow-up on money owed to your business, sending scheduled reminders on outstanding invoices to reduce overdue balances and days-sales-outstanding (DSO). PayNudge gives small businesses that automation — automatic email reminders plus one-tap SMS drafts you send from your phone, synced to Square or Stripe — without enterprise pricing or a dedicated AR team.
Your AR aging is a to-do list nobody works
Every aging report has the same shape: a healthy current column, then a long tail of 30, 60, and 90-day balances that quietly grows because no one has time to work it. The further an invoice ages, the less likely it is to ever be collected — so the tail is the most expensive part of your business to ignore.
Enterprises throw a collections team at this. A small business can't, and shouldn't have to. Automating the reminders is the same lever at a fraction of the cost: consistent, on-time follow-up on every receivable, not just the ones you got around to.
Lower DSO without nagging good clients
The lever on days-sales-outstanding is consistency, not volume. PayNudge sends a measured sequence on each invoice — a first reminder one day past due, a follow-up at three days, and a final email at seven, plus an optional pre-due nudge you can switch on — so every receivable gets the same follow-up instead of only the ones you got to.
The sequence stops when payment is recorded in PayNudge. Connected integrations sync daily; mark an invoice paid manually if payment arrives between syncs.
Built for the way small businesses actually run
Connect Square or Stripe and your outstanding invoices flow in automatically. No accounting system? A CSV export of customer, amount, and due date is enough. Setup is minutes, not an implementation project.
Who it's best for
- Bookkeepers and accountants managing AR for clients
- Owners watching a growing 60–90 day aging tail
- Businesses that can't justify a dedicated collections hire
- Anyone who wants lower DSO without enterprise software
AR follow-up: the usual options vs. PayNudge
| Spreadsheet + memory | PayNudge | |
|---|---|---|
| Coverage | Whichever invoices you get to | Every outstanding invoice |
| Consistency | Depends on the week | Same cadence, every time |
| Effort | Ongoing manual work | One-time setup |
| Cost vs. a collections hire | — | CA$2/invoice; CA$29 monthly maximum before taxes |
Frequently asked questions
What is accounts receivable reminder software?
It automates the follow-up on invoices your customers haven't paid yet, sending scheduled reminders to reduce overdue balances and days-sales-outstanding. PayNudge does this for small businesses with automatic email reminders plus one-tap SMS drafts you send from your phone.
How does it reduce DSO?
The mechanism is coverage and consistency: every overdue invoice gets a prompt, escalating follow-up instead of only the ones you remember. Whether that moves your DSO depends on your clients and terms — PayNudge automates the follow-up, it doesn't guarantee an outcome.
Is this useful for bookkeepers managing client AR?
It can be. PayNudge automates receivable follow-up for one business per account — each account has its own integrations, sender name and templates — so a firm handling several clients runs a separate PayNudge account per client. See our payment reminders for bookkeepers page.
Does it work with QuickBooks?
QuickBooks direct sync is temporarily unavailable. Import a CSV or enter invoices manually using current outstanding balances, then record payments in PayNudge as they arrive. Square and Stripe direct sync are available.
What does it cost?
CA$2 per distinct overdue invoice when the first qualifying email is confirmed delivered to the receiving server. Remaining follow-ups for that invoice are included. Maximum CA$29 per monthly billing period before taxes; no qualifying usage means CA$0. Same CAD pricing worldwide. A 14-day free trial needs no card; after the trial, set up payment to send new paid sequences.
Stop chasing. Start getting paid.
PayNudge sends a three-step sequence of gentle, personalized email reminders automatically — day 1, day 3 and day 7 past due — plus one-tap SMS drafts you send from your phone. Remaining reminders stop when payment is recorded in PayNudge.