Automatic Payment Reminders That Get Invoices Paid
Set up a reminder sequence once. PayNudge fires each message automatically — before the due date, on the due date, and at intervals after — then stops the moment your client pays.
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How automatic payment reminders work
You define a sequence: which messages to send, when to send them, and by what channel (email, SMS, or both). PayNudge then monitors your invoices and triggers each message when the timing condition is met.
The automation pulls invoice data from your connected tool — QuickBooks, Square, Jobber, or Stripe — so it always knows the current due date, client details, and payment status. If an invoice is paid early, all pending reminders for that invoice are cancelled immediately.
You can customize the message for each step in the sequence. A pre-due reminder should sound different from a 14-day-overdue final notice — and PayNudge lets you set the right tone for each.
A typical automatic reminder sequence
This is the default PayNudge sequence. You can add, remove, or adjust any step.
Friendly heads-up. Clients appreciate the early notice and often pay immediately.
Clear, professional notice that payment is now due. No guilt, just facts.
A firmer follow-up acknowledging the invoice is past due and requesting action.
Final automated notice before manual escalation. Makes clear this is serious.
Why automation outperforms manual follow-up
Manual reminders get skipped when you are busy. Automation does not. The most common reason invoices go 30+ days overdue is simply that the business owner ran out of time to chase them. An automatic system removes that variable entirely.
- Consistency: every overdue invoice gets followed up, every time
- Speed: reminders go out on schedule, not when you get around to it
- Professionalism: messages are polished and personalised to each client
- Relationship preservation: the tone escalates gradually, not abruptly
- Time back: the follow-ups you used to write and send by hand now happen on their own
Related resources
Payment Reminder Software
Full overview of PayNudge features and integrations.
Free Reminder Generator
Write a payment reminder message in seconds.
How to Remind a Client to Pay
Best practices for client follow-up without damaging the relationship.
Invoice Reminder Tool
What an invoice reminder tool does and who needs one.
Automatic payment reminders — frequently asked questions
What are automatic payment reminders?
Automatic payment reminders are follow-up messages that go out to clients on their own, on a schedule you set — the moment an invoice reaches a timing condition you've defined, whether that's before the due date, on it, or once it's overdue.
How do I set up automatic payment reminders?
Connect your invoicing tool or upload a CSV, choose your reminder steps and their timing, and customize the wording. From then on PayNudge sends each reminder automatically — you don't have to touch it again.
Do the reminders stop once the invoice is paid?
Yes. As soon as an invoice is marked paid — or a connected integration syncs the payment — every pending reminder for that invoice is cancelled. Clients never get a reminder after they've already paid.
Can I control the tone of each reminder?
Yes. Each step in the sequence has its own message and tone. A gentle pre-due nudge reads very differently from a final overdue notice, and you set the wording for both.
Can reminders go out by SMS as well as email?
Yes — you choose the channel per step. Many businesses use email for the early reminders and add SMS for the later ones, where it tends to get a faster response.
What does it cost?
$29/month, with a 14-day free trial and no credit card required to start.
Set up automatic reminders today
Takes 2 minutes. Works with your existing invoicing software.
Start free trial